Preventive Maintenance Software
Stop Breakdowns Before They Happen
KFMMS preventive maintenance software makes it simple to schedule, automate, and track all PM tasks across your equipment — extending asset life and eliminating costly unexpected failures.
What is Preventive Maintenance?
Preventive maintenance (PM) is the practice of performing regular, scheduled maintenance on equipment before failures occur. Rather than waiting for something to break and then repairing it (reactive/corrective maintenance), preventive maintenance keeps equipment running reliably by addressing wear and potential issues proactively.
Examples include: changing engine oil every 250 hours, inspecting conveyor belts monthly, testing fire suppression systems quarterly, or calibrating sensors annually.
Research consistently shows that preventing a failure costs far less than repairing one — often by a factor of 3 to 10 times. Beyond direct repair costs, unexpected failures cause production losses, safety risks, and customer-service disruptions.
KFMMS preventive maintenance software makes it easy to set up and maintain a structured PM program — even for organizations that are starting from scratch with no prior maintenance management system.
Preventive Maintenance Features in KFMMS
Flexible PM Scheduling
Set maintenance schedules by calendar intervals (daily, weekly, monthly, yearly) or by usage meter readings (hours, cycles, kilometres). KFMMS handles both time-based and usage-based triggers.
Auto-Generated Work Orders
When a PM is due, KFMMS automatically creates a work order and assigns it to the right technician — no manual intervention required.
Maintenance Reminders
Send automated email and in-app reminders to technicians and supervisors before PM tasks are due — eliminating the missed-maintenance problem.
PM Compliance Tracking
Monitor your preventive maintenance compliance rate across all assets and locations. See which PMs were completed on time, delayed, or skipped.
How to Set Up Preventive Maintenance in KFMMS
1. Add your assets
Register all equipment that requires regular maintenance — machines, vehicles, HVAC units, generators, or any other asset.
2. Define PM schedules
For each asset, define what maintenance tasks need to be done and how often — by time interval or usage meter reading.
3. Assign technicians
Set default assignees for each PM task so work orders go directly to the right person when they are generated.
4. Enable auto-generation
KFMMS automatically creates work orders when maintenance is due — with notifications sent to technicians and supervisors.
5. Track compliance
Use the PM compliance dashboard to see which PMs were completed on time, which are overdue, and which were skipped.
Benefits of Preventive Maintenance Software
Start your preventive maintenance program today
KFMMS makes it easy to get your first PM schedules running within hours of signing up.